How to report harassment

REPORTING

Harassment of any kind will not be tolerated at the convention. If you have been the target of harassment, please read below to learn to who you can report your issue. The sooner an issue is reported to us, the more appropriately we can address it.

We want you to be happy at our event. It is people like you that make our event a better place.

How to Report an Incident

Persons finding themselves in a situation where they feel targeted or where their safety is at risk or who become aware of an attendee or guest not in compliance with this policy should immediately locate the nearest volunteer or information booth, security personnel, or FanX® staff member that can direct you to the FanX® office. 

Note: FanX® staff members will be wearing identifying badges that say“Event Staff”. Volunteer Managers and Room Captains (Volunteers) will be wearing identifying t-shirts. Security will be dressed in black FanX® branded t-shirts. Convention staff can be identified by t-shirts/special badges/headsets.

You may also report the incident to the Utah Attorney General's Harassment Hotline by calling 1-833-OUR-FANX

About Personal Reports

Personal Reports may be made in person (verbally or in writing) to a designated member of the FanX® staff or a volunteer manager on duty. You can also email [e-mail].

When taking a Personal Report, FanX® staff will ensure you are safe and cannot be overheard. We may involve other event staff or those in authority to ensure your report is managed properly. Once in a safe space, we will ask you to tell us about what happened. This can be upsetting, but we will handle it as respectfully as possible, and you may bring someone to support you. You won't be asked to confront anyone and we won't tell anyone who you are.

Our team will be happy to help you contact hotel/venue security, local law enforcement, or local support services, provide escorts, or otherwise assist you to feel safe for the duration of the event. We value your attendance.

Please see the “Sanctions” section below to review how your Personal Report will be handled.

Anonymous Incident Report Forms

Want to stay anonymous? Reports may also be submitted electronically via our Anonymous Incident Forms (see more below).

We will do our utmost to respect the privacy of anyone coming forward.

For Special Guests: goo.gl/h3exxA

Special Guests include Panelists, Authors, Artists, Vendor/Vendor Models, Cosplay Crossroads participants, moderators, Celebrity guests, agents, or Managers.

For Attendees:  https://bit.ly/2InLIEB

Although we can't follow up on an anonymous report with you directly, we will fully investigate it and take whatever action is necessary to prevent a recurrence. We may also notify the person identified as the harasser.  When safe and practical encourage consider self-help and complain directly to the other person, “ just say no.” Some invited guests may hug you out of a misguided sense that as a fan you want to be hugged. Hugging in this way can be avoided if you speak up.

The Utah Attorney General Harassment Hotline 

The Utah Attorney General’s Office is proud to partner with FanX Salt Lake Comic Convention to bring a 24/7 harassment hotline to the 2018 conference this September.  Together, we hope to send a clear message to participants that bullying, abuse, assault, or harassment of any kind will not be tolerated.

During the event, anyone witnessing a violation of the Zero Tolerance Harassment Policy should call the hotline. Reports will be routed to the AG’s Office for initial action and, if necessary, referred to the local police or FanX for further investigation. The hotline number is 1-833-OUR-FANX

The AG’s Office applauds FanX and their efforts to ensure their events are safe and fun for all.

SANCTIONS

FanX® Salt Lake Comic Convention takes all allegations of harassment seriously. Every report will be investigated by a member of the Executive Team and Committee, and appropriate action will be taken upon completion.

Participants asked to stop any harassing behavior are expected to comply immediately. If the behavior does not stop, or if the investigating committee deems it severe enough, the individual may face any of the following sanctions:

• Immediate removal from the convention (without refund)
• Loss of honorarium (for faculty or special guests)
• A prohibition from future involvement as an attendee, volunteer, vendor, programming guest, or special guest
• Denial of access to FanX® Salt Lake Comic Convention shows on a temporary or permanent basis

CONFIDENTIALITY

FanX® Salt Lake Comic Convention will make every reasonable effort to protect the confidentiality of all parties involved in investigations of alleged harassment, intimidation, or discrimination. However, confidentiality is not absolute, and those with a legitimate business reason to know and be informed of the allegations will be informed. All parties in the investigation should treat the matter with discretion and respect for the reputations of all involved.

The FanX® Salt Lake Comic Convention Anti-Harassment policy prohibits retaliation against any member of the community for reporting harassment, intimidation, or discrimination. The sanctions for retaliation are the same as sanctions for any other form of harassment listed here.

 

www.fanxsaltlake.com

FanX® Salt Lake Comic Convention™ is September 21-23, 2023 at the Salt Palace Convention Center
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